Executive Assistant


  • Company. Lowell
  • Location. Leeds
  • Position Type. Full Time


Job Description

As a new part of the Decision Science organisation, Lowell Labs is a data science centre of excellence located in Amsterdam and focused on creating new insights about consumer credit data, segmentation and financial behaviour. The team supports Lowell’s operating businesses by delivering high-quality analysis focused on asset pricing, predictive modelling, data mining, and financial forecasting. As a space devoted to advanced statistics, machine learning methods, and applied consumer science, Lowell Labs is unique within our industry and a reflection of Lowell’s burning commitment to analytic excellence.

More information about Lowell Labs can be found at https://www.lowell.com/careers/lowell-labs/.

About the role

We are looking for a responsible and high-performing Executive Assistant to support a member of our Group Executive Committee and his direct reports (note that, while based in Leeds, the role reports to an Amsterdam-based executive). You will serve as a primary point of contact for both internal (i.e., other executives and managers, business partners) and external (i.e., academic and public policy staff) constituencies and provide high-quality administrative and clerical assistance as a member of our professional support team. This important role requires excellent collaboration skills, good judgment, superior organizational skills, great attention to detail, the ability to meet tight deadlines, and the ability to confidently juggle multiple priorities. Respect, integrity, and discretion when handling confidential information is vital, as is a good sense of humour and perspective.

The successful candidate will be able to complete tasks and projects quickly with minimal guidance, react with appropriate urgency to situations requiring rapid turnaround, and be able to take action without having the complete picture. Lowell operates across the UK, DACH, and Nordic regions and you will, therefore, be expected to work effectively across cultures. Leading candidates will have previous Executive Assistant experience with a technical, scientific, or leading financial services firm and the ideal candidate will also have some measure of proficiency with German, Dutch, or a Nordic language.

Key responsibilities

  • Manage calendars and draw attention to urgent matters and/or opportunities to delegate work
  • Arrange travel, prepare itineraries, and accurately manage expense reporting
  • Facilitate internal communication (e.g. distribute information and schedule presentations), drive key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, etc.) and record minutes and actions arising in regular meetings
  • Coordinate or support departmental event planning activities
  • Complete ad hoc assignments or research (as required) and assist the executive support team when workloads are uneven
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Support with personal arrangements as required

Required experience

  • Bachelor’s degree strongly preferred
  • Previous experience providing EA support at the senior leadership level in a fast-paced technical, scientific, or leading financial services firm
  • Advanced knowledge of Microsoft Outlook as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, SharePoint, and Visio

Skills and attitudes

  • Ability to work effectively under pressure and in relatively ambiguous and complex situations, and to adjust direction in response to changing work situations
  • Excellent organizational skills alongside solid project-management and problem-solving aptitude
  • Must be assertive and professional, have a high level of integrity, and consistently demonstrate a positive can-do attitude
  • Demonstrated ability to monitor own activities, work successfully in a team environment, build effective working relationships inside and outside the department, and accommodate a diverse set of working styles and perspectives
  • Commitment to client needs and satisfaction, humility in the face of constructive, well-meaning feedback, and willingness to volunteer mistakes or need for guidance

How do we say thank you?

You have a huge impact on our success and our rewards reflect this. With us you’ll get:

  • A competitive salary and annual pay reviews
  • A annual bonus for a job well done
  • 3% flexible benefits; whether you’re into fitness or extra holidays, there’s something for you.

Want more?

  • Our on-site subsidised restaurants serve great food all day.
  • Cancel your gym membership we have one on site – it’s free!
  • Free parking.
  • A fantastic culture with more little perks along the way.

Once you get here, you’ll still be going places. We really want to work with you to make your career what you want it to be, so we offer a variety of different opportunities to help you develop.


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